ActionVibe Features

Complete guide to ActionVibe's AI-powered transcription and workflow management features.

AI Transcription

Convert audio and video files into accurate text transcriptions.

Supported Formats

  • Audio: MP3, WAV, WebM, OGG
  • Video: MP4, WebM
  • Maximum file size: 100MB (varies by plan)

Language Support

ActionVibe supports English language transcription with high accuracy. Additional language support varies by transcription provider configuration.

Transcription Quality

The quality of your transcription depends on:

  • Audio clarity and volume
  • Background noise levels
  • Speaker enunciation
  • Recording quality

Tips for better results:

  • Use external microphones
  • Record in quiet environments
  • Ensure consistent audio levels
  • Test recording quality before important sessions

Processing Time

Transcription speed depends on file size and current queue:

  • Small files (< 10MB): 2-5 minutes
  • Medium files (10-50MB): 5-10 minutes
  • Large files (50-100MB): 10-15 minutes

Smart Actions

AI automatically extracts actionable items from your transcriptions.

What Gets Extracted

  • Tasks: Action items mentioned in conversations
  • Decisions: Key decisions made during meetings
  • Follow-ups: Items requiring future attention
  • Assignments: Who is responsible for what

Action Details

Each extracted action includes:

  • Title: Brief description of the action
  • Context: Surrounding conversation for reference
  • Timestamp: When it was mentioned in the recording
  • Confidence score: AI's confidence in the extraction

Managing Actions

  • Review: Verify AI-extracted actions for accuracy
  • Assign: Assign actions to team members
  • Set deadlines: Add due dates for tasks
  • Track status: Mark actions as in-progress or complete
  • Export: Export actions for use in other tools

Workspaces

Organize your transcriptions and collaborate with teams.

Personal Workspaces

  • Automatically created with your account
  • Private by default
  • Ideal for individual use
  • No member limits

Team Workspaces

  • Create multiple workspaces for different teams/projects
  • Invite team members via email
  • Role-based access control
  • Shared transcriptions and actions

Workspace Roles

Role Permissions
Owner Full control, can delete workspace
Admin Manage members, settings, all content
Member Create/edit own content, view shared content
Viewer View-only access to workspace content

Workspace Management

  • Add/remove members
  • Change member roles
  • Configure workspace settings
  • View workspace usage statistics
  • Archive or delete workspace

File Upload

Multiple ways to get your content into ActionVibe.

Direct Upload

  1. Navigate to Upload page
  2. Drag and drop files or click to browse
  3. Add title and optional metadata
  4. Click Upload

Supported Features

  • Drag and drop interface
  • Multiple file format support
  • Progress indicators
  • Automatic queue management
  • Error handling and retry

Upload Limits

Limits vary by plan:

  • Pro Trial: 120 audio minutes (14 days)
  • Pro: Unlimited audio minutes
  • Teams: Unlimited audio minutes

AI Tokens: Pro includes 1M tokens/month, Teams includes 10M tokens/month (shared pool)

Integrations

Connect with meeting platforms for automatic transcription.

Zoom Integration

Features:

  • Automatic recording upload
  • Meeting metadata sync
  • Participant information
  • Direct authorization flow

Setup:

  1. Go to Settings → Integrations
  2. Click "Connect Zoom"
  3. Authorize ActionVibe access
  4. Configure auto-transcription settings

Google Meet Integration

Features:

  • Meeting recording integration
  • Calendar sync
  • Automatic transcription triggering

Setup:

  1. Go to Settings → Integrations
  2. Click "Connect Google Meet"
  3. Authorize access
  4. Enable auto-processing

Usage Tracking

Monitor your transcription usage and plan limits.

Dashboard Metrics

  • Current period usage
  • Remaining quota
  • Upload count
  • Success rate
  • Recent activity

Plan Limits

Track against your plan's limits:

  • Monthly transcription hours
  • Maximum file size
  • Number of workspaces
  • API access availability

Usage Analytics

View detailed analytics:

  • Daily/weekly/monthly breakdowns
  • Transcription success rates
  • Average processing times
  • Workspace-level usage

API Access

Programmatic access to ActionVibe features (Pro and Teams plans).

API Tokens

  • Generate workspace-scoped tokens
  • Set granular permissions (read/write)
  • Monitor token usage
  • Revoke tokens anytime

API Features

  • Upload transcriptions
  • Retrieve transcriptions
  • List transcriptions
  • Get usage statistics
  • Manage tokens

See API Documentation for complete reference.

Subscription Plans

Choose the plan that fits your needs. All new users start with a 14-day Pro trial.

Pro Trial (14 Days)

  • 120 audio minutes
  • 100,000 AI tokens
  • All Pro features unlocked

Pro Plan ($19.99/month or $199.99/year)

  • Unlimited audio minutes
  • 1,000,000 AI tokens per month
  • Unlimited transcriptions
  • Unlimited smart actions
  • API access
  • Integrations (Notion, Zoom, Google Meet, Slack)
  • Decision Intelligence Dashboard
  • Priority support

Teams Plan ($49.99/month base + $19.99 per seat)

  • Everything in Pro
  • 3 seats included
  • 10,000,000 AI tokens/month (shared)
  • Up to 50 team members
  • Up to 10 workspaces
  • Team collaboration tools
  • Dedicated account manager

Security & Privacy

Your data security is our priority.

Data Protection

  • Encrypted file storage
  • Secure HTTPS connections
  • Role-based access control
  • SOC 2 compliant infrastructure (Supabase)

Privacy

  • Your data is never used for training AI models
  • Transcriptions are private to your workspace
  • GDPR compliant data handling
  • Option to delete all data

Access Control

  • Workspace-level permissions
  • User role management
  • API token scoping
  • Audit logging (Teams plan)

Mobile Access

ActionVibe is accessible from any modern web browser on mobile devices.

Mobile Features

  • Responsive design
  • Upload files from mobile
  • View transcriptions
  • Manage actions
  • Access workspaces

Recommended browsers:

  • Safari (iOS)
  • Chrome (Android)
  • Firefox Mobile

Export & Sharing

Get your data out of ActionVibe easily.

Export Formats

  • Plain text (.txt)
  • Word document (.docx)
  • PDF
  • JSON (via API)

Sharing Options

  • Share transcription link with workspace members
  • Export and email
  • Download to local device
  • API access for integration

Notifications

Stay informed about transcription status and team activity.

Email Notifications

  • Transcription completed
  • Transcription failed
  • New workspace invitation
  • Action assigned to you
  • Workspace updates

Notification Settings

Configure which notifications you receive:

  • Email preferences
  • Per-workspace settings
  • Action notifications
  • Team activity updates

Support

Get help when you need it.

Documentation

  • Complete user guides
  • API reference
  • Best practices
  • Troubleshooting

Email Support

  • support@actionvibe.ai
  • Response time varies by plan:
    • Basic: 48 hours
    • Pro: 24 hours
    • Teams: 12 hours (dedicated support)

System Status

Monitor ActionVibe service status and uptime via your dashboard.

Coming Soon

Features currently in development:

  • Additional language support
  • Speaker identification
  • Real-time transcription
  • More integration options
  • Advanced search capabilities
  • Custom vocabulary/terminology
  • Batch processing

Want to suggest a feature? Email feedback@actionvibe.ai